Sometimes, field service technicians are your only point of contact with your customers. You need to make the most of these touch points to retain customers and keep your bottom line in check. The best way to go about it is to make each of your customers’ interactions with technicians impactful and profitable. However, this is often a challenge for busy field service organizations. For this reason, your field service technicians need proper field service software for small business to enable timely provision of services, access to customer history and encourage accountability. You can optimize your field service operations by doing the following.
- Improve Response Time
Customers are becoming less and less patient. They want help to arrive fast without requiring too much input from them. Field service employees have to find ways to shorten appointment windows and appointment times. Using a service scheduling software facilitates accurate and fast technician assignment based on skills-set, location, and availability.
- Prevent Service Failures and Repeat Problems
Instead of focusing on response to failures, it is more prudent to focus on how to prevent the failures from occurring. Whenever an issue arises, you should figure out how to solve it once and for all and prevent it from happening again.
- Empower Your Customers
If you can provide self-service troubleshooting for your customers, you will have a much easier time dealing with complaints. You will only have to deal with the more complicated issues. For example, providing a hosted cloud solution other than a premise-based hardware solution will allow your employees to do more remotely. This also empowers your customers to solve their own issues.
- Use Mobile Software
Paper-based field service management is expensive and inefficient. Investing in mobility enabled software allows real-time capture of information that is then shared with the entire organization. Overheads are also reduced due to the elimination of paper-based field service management and the establishment of accurate audit trails. Get the right field service software for small business to help streamline your operations.
- Invest in Diagnostics
Invest in remote diagnostics and monitoring to improve customer experience. Installing remote sensors in equipment can help deliver real-time monitoring and diagnostics data that can be acted on immediately. For example, you can find out at a glance where the equipment is, whether it is running, and any faults or triggers arising. This helps reduce failures on site and improves customer satisfaction.
- Assign Jobs to the Right Person
Before sending out a support team, you need to find out if they have the right skill set to manage the kind of problems that need to be addressed. Invest in good resource scheduling software to optimize service calls and ensure the right personnel is assigned to a customer’s job.
- Examine Your Manual Processes
It is important to find out where you can automate in order to make critical information available to all your staff in real-time. Look at all your manual processes and the critical information held captive in these processes. Find software solutions to help you automate where possible. Make sure to keep track of all transactions including expenses, travel, and labor. Field service management software will be an essential part of the automation process.